In the modern landscape of events and conferences, integrating technology seamlessly can enhance the experience for attendees and break down language barriers. One such technology that has gained prominence is Remote Simultaneous Interpretation (RSI), which allows for real-time language translation regardless of participants’ physical locations. While RSI is often associated with virtual events, it can also be effectively integrated into in-person gatherings to cater to multilingual audiences. In this guide, we’ll explore how you can integrate RSI into your next in-person event for a more inclusive and accessible experience.
Assess Your Event’s Language Needs
The first step in integrating RSI into your in-person event is to assess your language requirements. Determine the languages spoken by your attendees and identify the need for simultaneous interpretation. This information will guide you in selecting the appropriate number of interpreters and language channels for RSI.
Choose the Right RSI Platform
Selecting the right RSI platform is crucial for a seamless integration process. Look for platforms that offer high-quality audio and video streaming, user-friendly interfaces for participants to access interpretation channels, and robust technical support. Ensure that the platform is compatible with your event’s audiovisual setup and can handle the number of languages and participants you anticipate. Our preferred platform is Zoom; it’s a common platform for videoconferencing that both interpreters and attendees are often familiar with and has extensive simultaneous interpretation features built into the platform.
Collaborate with Professional Interpreters
Engage professional interpreters who specialise in simultaneous interpretation for your event’s languages. Collaborate with them early in the planning process to discuss the event agenda, speaker presentations, and any specific terminology or nuances that may require attention during interpretation. Providing interpreters with context and materials in advance helps ensure accurate and effective translations.
If you’re in need of interpreters and don’t know where to start, we can help with that. We’ve partnered with World Communications to provide professional interpreters for events of all types.
Test the RSI Setup
Conduct thorough testing of the RSI setup before the event to identify and resolve any technical issues. Test audio quality, connectivity, and participant access to interpretation channels. Run simulated sessions with interpreters to ensure smooth communication and seamless transitions between languages during the event.
Need assistance integrating Remote Simultaneous Interpretation to your event?
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Communicate RSI Availability to Attendees
Inform attendees about the availability of RSI and how they can access interpretation services during the event. Provide clear instructions on selecting language channels through the RSI platform, whether using mobile devices, tablets, or provided headsets. Encourage attendees to take advantage of RSI to fully engage with presentations and discussions in their preferred language.
We’ve found that one of the best ways to inform attendees is by having the interpreter(s) announce instructions in the available language(s) on the main audio channel. This way, attendees who aren’t already on a separate audio channel will receive the instructions in a familiar language and can navigate to their respective language channel.
Monitor and Optimise During the Event
During the event, monitor the RSI system closely to address any technical issues promptly. Have dedicated technical support available to assist participants with accessing interpretation channels or troubleshooting audiovisual equipment. Gather feedback from attendees and interpreters to identify areas for improvement and optimise the RSI experience for future events.
Conclusion
Integrating Remote Simultaneous Interpretation into in-person events opens doors to a more inclusive and globally connected experience. By following these steps and leveraging the right technology and expertise, you can ensure seamless communication across languages and enhance the overall impact of your event. Embrace the power of RSI to break down language barriers and create meaningful connections with your diverse audience.
