Hybrid Events
Experience Seamless Hybrid Events with First Class Facilitation
Ready to take your events to the next level? First Class Facilitation has everything you need to create a successful hybrid event. From state-of-the-art equipment to expert staff, we’ll handle all the details so you can focus on delivering an unforgettable experience. Contact us today to learn more and start planning your next event!
Open up a live chat with us to see if we’re a good fit for your next virtual event.
What we can do for you
Dedicated Event Manager
Your event deserves attention to detail and dedicated support. Your assigned tech rep will be by your side every step of the way, from emails and phone calls to assisting throughout the entire virtual event.
Practice sessions and technical check-ins
In advance of your event, we will work to coordinate practice sessions with your speakers to test their connection, audio, visuals, and presentation materials.
Sharing PowerPoints and presentations
Throughout the event, your tech rep will be able to share presentation materials like slide decks and videos.
Spotlighting speakers
You’ll never have to worry about the attendees not being able to see your presenter(s). We use the spotlight (and multi-spotlight for panels) to highlight the active speaker(s) for everyone in the virtual event. This way nobody has to go searching on their screen for who’s speaking!
Custom branding & sponsorship
We can watermark your meeting, webinar, and livestream with your company logo. We use your company colours to match your brand in invitations and registration forms.
Breakout room management
Your event manager will facilitate the distribution of participants into private breakout rooms during your event, whether it’s for small group discussions or for concurrent presentations. Read more about how we use breakout rooms here!
Chat and Q&A Moderation
People love to make comments and ask questions, but sometimes there are too many for the speaker(s) to manage themselves. We’ll note down the important questions and comments and make sure things keep running smoothly.
Launching polls
Many speakers like to make their presentations more engaging with polls and questions for the audience. We can help launch built-in polls or even use external polling apps to make sure the attendees can engage to their full extent.
On-demand technical assistance
This is one of the major pain points people have with virtual events. When your speakers or panellists are having issues, the last thing they want to do is figure out the issue themselves. This is where we shine, we’ll help them get back on track with minimal disruption
We also help attendees with issues accessing the event!
Landing pages & registration management
Another major pain point we help with is managing registration. Collecting registrations can be tedious, but we make this process much simpler by managing it for you. We’ll provide you with updated reports to get an idea of your anticipated attendee numbers.
We can also build customized landing pages to localize information about your event and make learning about your event easier for potential registrants. And adding registration to this site makes it even more convenient and increases the chances of more people registering for your event!
Audio-Visual Equipment Rentals
Fully equipped for success
At First Class Facilitation, we have all the equipment you need to host a successful hybrid event of any size. Whether you’re planning a small meeting or a large-scale conference, we’ve got you covered. Contact us today to learn more and start planning your next event with confidence!
By-your-side tech support
Support when you need it
We understand the importance of technical support during a hybrid event. That’s why our experienced staff will be by your side every step of the way, providing technical assistance to ensure a seamless experience for both in-person and virtual attendees. With our expert team handling the technical aspects, you can focus on delivering an engaging event that meets your goals and exceeds your attendees’ expectations.
Virtual Events
Incorporating the virtual aspect
Hybrid events are often tailored to the in-person attendees, but lets not forget the online attendees too. Our hybrid event services expand our virtual event services, that means everything you get everything we have to offer from our virtual events and some.
We’ve hosted hundreds, if not thousands of virtual events over the years and would love the opportunity to help you with your next event, whether it’s hybrid or virtual!
Things that past clients loved!
Recording & Video Editing
Our recordings come with audio and visual recordings, separate files for each speaker, a transcript, and we host the finished recording on Vimeo with custom viewing permissions to meet your requirements. Our team can edit the final video to make corrections where necessary and add graphics.
AV Equipment Rentals
We have audio and video equipment for rent in case your speakers need a higher quality microphone or camera.
Pre-recorded Presentations
For those presenters who can’t attend live, we can assist with creating a pre-recorded presentation to be shared live at the virtual event. The recording can also be used as a sneak-peek of the event on the event landing page.
Custom Landing Page
We can build you a custom landing page to display all relevant information for your event, including speaker biographies, the event agenda, and pre-event materials.
Bilingual Services & Simultaneous Interpretation
We offer our services in French and English in case you need a bilingual event manager or IT support tech. We can also provide a simultaneous interpreter to translate the event in real-time.
Presentation Touch-ups
Our team can beautify any slide decks for your presenters. We can also convert the presentations into distributable PDF versions for post-event resources.
Featured Case Study
Breakfast with Forvest
Forvest, a global wealth management company, wanted to hold a hybrid event for their clients. They wanted to have the ability for in person attendees as well as the ability for attendees to sign on virtually.
The goal? To provide their clients, both in person and online, with a chance to talk with their portfolio managers and ask critical questions about their investments.
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