A Guide to Virtual Meeting Facilitation

What is Virtual Meeting Facilitation?

In our previous blog post, we talked about Virtual Meeting Facilitation Services, and how it can benefit not only your organization, but the people within it. As a refresher, virtual meeting facilitation services are those that help virtual meetings and online events run seamlessly, productively, and of course, effectively. As the world continues to move in a virtual direction, facilitation services are becoming an essential way for organizations to thrive. The more we lean on services that strengthen and promote digital productivity, the more we reap the benefits that will ultimately widen the gap between us and our competition. This article serves as a guide to virtual meeting facilitation.

How do we get started? You were planning on tackling your virtual endeavour alone, but as the date looms closer, you’re beginning to feel apprehensive. What if something goes wrong? Who would I turn to? What if we can’t fix a problem? How would it reflect our brand or business? These sentiments are far from uncommon. Running a virtual meeting or an online event can be daunting. It’s an incredibly intricate process with elements that are far beyond the comfort levels of many people. But that shouldn’t stop you from reaping the rewards of running it. That’s where FCCF comes in.

Not only can we facilitate the actual meeting, we can help you plan it. We can determine everything you’ll need, from beginning to end, and create a roadmap for success. We become something of a GPS, because not only do we propose the best route possible, we anticipate roadblocks and prepare for detours. And this only comes with experience. At FCCF, we’ve dealt with nearly every tech-related blunder possible, so you don’t have to.

What Services Do We Offer?

• Recording Your Meetings & Events
• Broadcasting them to a Wider Audience
• Conducting Live Translations to break Language Barriers
• Distributing Documents & Resources to Attendees
• Branding Your Landing & Exit Pages
• Sharing Screens & Facilitating Presentations
• Orchestrating Breakout Rooms
• Managing Invites and Registrations
• Promoting & Marketing Your Events
• Offering 24/7 Tech Support

What Can Our Services Support?

• Annual General Meetings
• Community Gatherings
• Membership Meetings
• Private Events
• Shareholder Meetings
• Training & Workshops
• Conferences & Team Retreats
• Arbitration & Mediation Meetings
• Cross Examinations
• Disciplinary Hearings
• IAC Hearings
• Investigations

It’s a long list, but don’t feel overwhelmed. A big part of our job is helping you identify what services you’ll need. We know exactly what can, and cannot, help your meeting or event flourish; but to make these considerations, we’ll need you to do the following:

Identify Your What & Why

What are your objectives? What are you trying to achieve? Better collaboration? Better team morale? Do you have a specific task or goal in mind? Why is this meeting or event important? The clearer this becomes, the more precise we can be in our execution, and the more passion we can exude in ensuring everything comes to fruition. We want your virtual endeavour to run as smoothly as you do. But we also want it to achieve what it’s meant to. We want to bring everything to life in the most optimized way. It starts with your what and your why.

Identify Your When & Where

Next we have the “when” and the “where” – and it’s simple. Give us a date, time, duration, and the time zones for all members involved, and we’ll take it from there. We’ll mark it in our calendars and make all the necessary preparations. No matter where in the world your meeting or event attendees are, we can be available 24/7 to support your tech and logistical needs. The world is online, so we understand how important flexibility is. Lastly, we need to consider where the event will take place. Essentially the “where” is the platform in which the virtual meeting or online event will be hosted. We have ample experience with most platforms, and can certainly offer suggestions, but ultimately, the choice is yours.

Conclusion

Now that we know what the event is about, why it’s important to you, when it’s happening, and where it’s being hosted… allow FCCF to handle the how. Whether it’s a private event, a shareholder meeting, a cross-examination or a disciplinary hearing, our facilitation services can support virtual meetings and online events of any size.